Events

Assigning officials

Move people from Applied to Assigned to Accepted, assign without waiting for an application, name the referee, and read the crew card on each match or day.

5 min read

On the event page, every upcoming match (dual-match season) or day (tournament) has a crew card listing everyone on it, grouped by where they stand. As you move people onto the crew, the card, the count beside the date, and the staffing strip at the top of the page all update.

The staffing strip

Across the top of the page, four figures cover every upcoming match or day: Confirmed (accepted officials out of the total needed), Pending accept (assignments waiting on an answer), Open positions (seats nobody is accepted or assigned to), and Staffing progress. Each match or day also shows its own count, such as 3/4, and a green check once every seat has someone accepted or assigned.

The crew card

Accepted (green): confirmed officials, numbered, head referee first. Hover a name to see when they accepted; click it to copy their email. "Copy N emails" beside the heading copies every accepted official's email at once.
Release requested (red): someone asked to come off. Their reason shows under their name, with Grant release and Deny release beside it. Both answers email the official right away.
Assigned (amber): you've assigned them and they haven't answered. Until you publish, the row is shaded amber and reads "Added" instead of "Assigned".
Applied: people who asked for the date, nearest first, with their distance to the venue and any note they left you. Click Assign to add them to the crew.
Declined: appears at the bottom only when someone has turned the date down, so you can still force-accept them.

Assigning without waiting for an application

Click Assign at the bottom of a match or day. The Assign officials dialog lists everyone on Bluebridge, alphabetically by first name. Search by name or email; each row shows the person's email, USTA section, and city. Tick one or more people and click Assign N officials.

People already on that date are greyed out with where they stand: Already accepted, Already assigned, Already applied, or Release requested.
A red "Blocked this date" badge means the official has blocked the day on their calendar. You can still pick them, but you'll be asked to confirm with Send anyway.
An amber line such as "Already accepted on [event] on the same date" means they're committed somewhere else that day, and also asks you to confirm. A blue map pin ending in "same site" means the other commitment is at the same venue. That doesn't ask.
On a day with more than one match of this event, "Also assign to the other match this day" is ticked by default, so a doubleheader crew gets both matches at once. Untick it to assign just this one. The same choice appears when you click Assign on an applicant.

Following up

Once an assignment is published, a Remind link appears on the row. It emails the official a nudge straight away, and the row then shows when you reminded them. If you need the seat locked in regardless, use Force accept.

Taking someone off

Assigned, not yet published: click Remove. They never saw it, so nothing is sent.
Assigned and published: click Revoke. They're told when you next publish.
Accepted: click Release. They come off the crew and are emailed when you next publish.

Designating a referee

When a match or day has accepted officials and no referee, each accepted row shows Make Referee. There's one head referee per match or day, on tournaments and dual matches alike, and they move to the top of the crew. Setting or clearing the referee emails that official right away, and anyone who loses the role is told too.

Editing the match itself

The pencil beside a match or day opens Edit match or Edit date. See "Editing events on the fly".

The staffing strip

The crew card

Accepted (green): confirmed officials, numbered, head referee first. Hover a name to see when they accepted; click it to copy their email. "Copy N emails" beside the heading copies every accepted official's email at once.

Release requested (red): someone asked to come off. Their reason shows under their name, with Grant release and Deny release beside it. Both answers email the official right away.

Assigned (amber): you've assigned them and they haven't answered. Until you publish, the row is shaded amber and reads "Added" instead of "Assigned".

Applied: people who asked for the date, nearest first, with their distance to the venue and any note they left you. Click Assign to add them to the crew.

Declined: appears at the bottom only when someone has turned the date down, so you can still force-accept them.

Assigning without waiting for an application

People already on that date are greyed out with where they stand: Already accepted, Already assigned, Already applied, or Release requested.

A red "Blocked this date" badge means the official has blocked the day on their calendar. You can still pick them, but you'll be asked to confirm with Send anyway.

An amber line such as "Already accepted on [event] on the same date" means they're committed somewhere else that day, and also asks you to confirm. A blue map pin ending in "same site" means the other commitment is at the same venue. That doesn't ask.

On a day with more than one match of this event, "Also assign to the other match this day" is ticked by default, so a doubleheader crew gets both matches at once. Untick it to assign just this one. The same choice appears when you click Assign on an applicant.

Designating a referee