Set up an event, build private groups of officials, move applicants through to accepted, and stay on top of match reports as they come in.
Events
Creating your first event
3 min read
Choose between a tournament and a dual match, add dates, and publish.
3 min read
Assigning officials
4 min read
Move applicants through Applied → Assigned → Accepted, and designate the referee on each date or match.
4 min read
Force-accepting a declined or stalled assignment
2 min read
Override an official's decline (or an unresponsive assigned row) and lock coverage in, with the official emailed so they aren't blindsided.
2 min read
Editing events on the fly
2 min read
The pencil icons, the Add match button, and what still lives in Settings.
2 min read
Adding co-assignors
2 min read
Share an event with another assignor so two of you can manage applicants together.
2 min read
Setting up hospitality and pay
3 min read
Travel allowance, meals, housing, per diem, and pay policies, what each field means.
3 min read
"powered by Bluebridge", what the label means
2 min read
When you see the powered by Bluebridge badge on an event, Bluebridge is the one paying officials directly. Without it, the assignor handles pay off-platform. Here's how the two paths differ.
2 min read
Visibility: public vs group
3 min read
Who can see your event in search and on the group pages. The model is a 'Public' checkbox plus optional group tags, pick both, either, or neither.
3 min read
Per-date vs per-event applications
2 min read
Two ways officials can apply to a tournament. Pick the one that matches how you staff.
2 min read
Sharing the schedule with the crew
4 min read
How the queued-changes batch + Share schedule flow work together, make every site / report-time / assignment change you want, then fan one consolidated email out per official.
4 min read
Tournament sites and report times
4 min read
Add the venues running on each tournament day, drop accepted officials onto a site, and stagger report times per official.
4 min read
When officials apply to several dates at once
2 min read
An official can apply to multiple dates of your dual match in one go. You get one notification, but each date is still an independent application you can assign separately.
2 min read
Schedule-conflict warnings on applicants
2 min read
An amber chip flags applicants who already have another Bluebridge commitment on the same day. It's advisory only, useful context before you assign.
2 min read
Hidden events
2 min read
Admins can hide an event. Only admins can still discover it in the marketplace; assignors and officials don't see it on /search, /my-applications, or /my-assignments, and officials don't get notification emails until it's unhidden. The owner still sees their own hidden event on /my-events.
2 min read
Groups
Groups
6 min read
A group is a private hub: announcements, resources, attached events, and members all live on one page. This walks through everything you can do as the assignor who owns it.
6 min read
Match reports
Reviewing match reports
2 min read
How filed reports land in the Match Reports queue, marking reviewed, and what happens when a referee edits.
2 min read
Tax & finance
Requesting and forwarding W-9s to a payor
3 min read
Ask an official for permission once, and Bluebridge auto-emails their filled W-9 PDF to the payor you named at request time.
3 min read
Tax info (W-9): submitting, sharing, and sending
4 min read
How Bluebridge stores your W-9, who can see what, and the three ways your filled W-9 can leave the platform.
4 min read
Payment methods: getting paid
3 min read
Add the ways you accept payment — Zelle, Venmo, ACH, or Check — and how Bluebridge keeps your bank info secure.
3 min read
Invoices: bill payors and track who paid
4 min read
Build invoices with line items, preview the PDF, send to any payor, and mark them paid — all from Profile → Tax & Finance → Invoices.
4 min read
Payments
Powered by Bluebridge events
5 min read
A tour of what changes when your event runs payments through Bluebridge — default pay per role, fee modes, the mark-completed workflow, and what officials see.
5 min read
Marking a match completed
4 min read
Open the Match Complete dialog, confirm per-official pay, set the Bluebridge fee, and submit — what each control does and what the payor-pays banner means in each fee mode.
4 min read
Editing or undoing a payment request
3 min read
While a payment request is still Open, the event page lets you edit the line items or undo it entirely. Once admin starts processing, both affordances disappear.
3 min read
Bluebridge fee modes
4 min read
No fee, Post-fee, and Pre-fee — what each one means for what the payor pays, what officials receive, and what Bluebridge keeps. With a worked $310 / $310 example.
4 min read
Tournament vs college completion
2 min read
Tournaments close out once for the whole event; college seasons close out match-by-match. Here's why and what each looks like.
2 min read
Accounting
Accounting — client ledgers + invoices
6 min read
A walk-through of the Accounting tab: how accounts work, who can see them, the invoice flow, and what 'Bluebridge LLC bill-from' actually means.
6 min read
Billing
Subscriptions and billing (Stripe)
5 min read
The two paid plans, what each costs and includes, the one-week free trial, Stripe checkout, switching tiers, canceling, comp accounts, and what happens when a payment fails.
